Request/Change Supplier Form
The Request/Change Supplier Form is used to request a new US-based supplier or to request a change to any existing supplier, including foreign suppliers, in Workday. See How To Add Foreign Suppliers to add a new foreign supplier.
Start by selecting Request New Supplier or Make Change to Existing Supplier. The rest of the form is dependent on what was selected. Fields denoted with * are required.
Request New Supplier
Note: This form is intended for new suppliers that will be entered for a non-catalog requisition. 
Go to the Request/Change Supplier Form and Start by selecting Request New Supplier . Enter the following supplier information: Supplier Name, DBA/Trade Name, Address, City, State, Zip, Contact Name, Contact Email Address. The supplier email address is very important so that we can send them the link to the Procurement supplier registration. 
Provide the business purpose and the REQ-####### if available. Two optional uploads are allowed for any attachments that would be helpful to reference when contacting the supplier to request them to complete our supplier registration. For example, we can reference a quote number in the supplier registration solicitation and let the supplier know that a PO will be issued once they complete the supplier registration. Similarly, we can reference an invoice number and let the supplier know that payment will be issued once they complete the supplier registration.
Provide your name and email address so that Procurement Services can contact you if they have questions or need additional information. Finally, complete the CAPTCHA requirements in order to submit the form.
Make Changes to Existing Supplier
Go to the Request/Change Supplier Form and click Make Change to Existing Supplier.
Select the type of change(s) needed and provide a description of the change. Also enter the supplier name and supplier number. 
Documentation is required as proof of the supplier change and is a necessary fraud mitigation strategy. The preference is that the documentation for the change comes directly from the supplier, but we will accept documentation from the department as well. The documentation will be attached to the supplier record. Additional uploads are available and are intended to provide any pertinent information regarding the change. Examples could be an invoice with a new remit address, an announcement on company letterhead about a name change, or an email from the supplier.
Note: A W-9 form is required for supplier name changes.
Provide your name and email address so that Procurement Services can contact you if they have questions or need additional information. Finally, complete the CAPTCHA requirements in order to submit the form.