How Do I Buy...
Software & Software Licenses
| Procurement Agent(s): |
|---|
| Jason Utz |
| Jake Miller |
Description:
Iowa State has negotiated multiple software usage agreements available for use by faculty and staff members, including Microsoft Office, Adobe, Adobe Sign, Qualtrics, and Smartsheet. Academic and professional license costs may be required for some products, while others such as Adobe and MS Office are provided to the campus community without additional fees.
For more information on the software available to Iowa State employees, please visit the Solution Center Listing. If you do not see the software you are looking to purchase on that list, please email itslicense@iastate.edu to assure that we don't already have a contract in place that you can take advantage of.
Iowa State Students: Please visit the Software for Students page.
TechCyte at the Iowa State University Bookstore can also help fulfill software needs.
For all software agreements, Procurement Services must review the terms and conditions and approve or sign prior to the purchase being made. If this a new software purchase, you must Request a Software Review and receive approval before purchasing.
Procurement Procedure:
To find the best way to procure the goods or services in this category,
please answer each of the following questions by clicking [yes] or [no].
Is the software available through the ITS, TechCyte, or via the Microsoft Campus Agreement?
Contact the appropriate campus entity, or for Microsoft Products click here for more information.
Have you emailed itslicense@iastate.edu to see if there is an existing license or contract already in place for this software?
If this a new software purchase, you must Request a Software Review and receive approval before purchasing.
Submit a Request for a Non-Catalog Requisition making sure to attach an order form, quote, email from supplier, etc., as well as the approval from IT if this is new software.
Do you have an ISU Purchasing Card (P-Card) and will the supplier accept the card for the transaction?
Use Purchasing Card (P-Card) and provide receipts (including the approval from IT if this is new software), business purpose and Worktag through the Complete Procurement Card Verification Form or add the receipts to your PCV in Workday.
If the dollar value of the purchase is over your Purchasing Card limit, submit a Request for a Non-Catalog Requisition making sure to attach an order form, quote, email from supplier, etc., as well as the approval from IT if this is new software.
Submit a Request for a Non-Catalog Requisition making sure to attach an order form, quote, email from supplier, etc., as well as the approval from IT if this is new software.
Please reach out to itslicense@iastate.edu to check to see if there is an existing license or contract in place for this software.