NEW Workday Registration for Suppliers and Payees
We have created a secure way to collect the confidential information needed to set up individuals (including interns) in Workday for payments that are not travel-related expenses AND a way for those individuals, as well as suppliers, to check to see if they are already registered in Workday!
The new Workday Registration for Suppliers and Payees Webpage will allow suppliers and payees to:
- Submit an automated Supplier Record Information Request to see if they are already registered in Workday. No one needs to be registered in Workday more than once!
Within 30 minutes of hitting submit on the request, the supplier or payee will receive one of the following two emails:
Thank you for submitting a Workday Registration for Suppliers and Payees Information Request. We don’t currently have a Workday Record for the Tax ID entered and will need you to complete the Workday Registration for Suppliers and Payees Form so that Iowa State University can add you as a supplier or payee.
When you successfully complete the registration form linked above, you will be taken to a page confirming that your registration was submitted. This is the only notice you will receive regarding your successful Workday Registration.
OR
Thank you for submitting a Workday Registration for Suppliers and Payees Information Request for ___Name of Payee or Company___. Iowa State University currently has the following information for you/your company in Workday:
___A listing of the information for this Payee or Company from Workday.___
If any changes or additions need to be made to the information listed above, please send them to quotedsk@iastate.edu as soon as possible so that we can get your information updated.
If the information above is correct, there is no need to take any further action to assure that you are registered in Workday or that the information we have for you/your company is correct.
- Use the form at the bottom of the page to determine the correct form they need to use to securely submit all of the information needed to be registered in Workday.
What does this mean for Iowa State University Departments and Units?
Anytime you have an individual (including interns) or a supplier that needs to receive a payment from Iowa State University (and thus needs to be registered in Workday), you only have to send them ONE link to the Workday Registration for Suppliers and Payees Webpage!
That’s it! Iowa State University Departments and Units should no longer collect a W9, COI, or Payment Information from an individual or a supplier.
By completing the Workday Registration for Suppliers and Payees Form the individual or supplier will be directed to the correct Workday Registration Form where they can securely provide all of the information needed to get them set up in Workday!
If you are unsure whether or not you need to have the individual register in Workday, check out the Procurement and Payment Methods Webpage to determine what needs to be done for that particular situation.