How Do I Buy...
Conference Services/Hospitality
| Procurement Agent(s): |
|---|
| Liz Lunaburg |
Description:
The T&H Card should be used for purchase of supplies and meals for interviewees/speakers, meeting expenses, visitor's lodging, department coordinated student events and other hospitality expenditures related to the mission of the University.
The Purchasing Card (P-Card) should be used for conference registrations. As many registrations for conferences are completed well in advance of the accompanying travel, it's easier to process a P-Card transaction for the registration in lieue of an expense report. If the P-Card is declined for some reason, a Travel and Hospitality (T&H) Card may be used.
To apply for a P-Card or T&H Card, please visit the How to Get a Card page on the Procurement Services website.
Procurement Procedure:
To find the best way to procure the goods or services in this category,
please answer each of the following questions by clicking [yes] or [no].
Create a non-catalog requisition in Workday with any accompanying information about the requested purchase to Procurement Services (i.e. order form, quote, email from supplier, etc.). If you need assistance creating a non-catalog requisition in Workday, email the information to finance_delivery@iastate.edu.
Use T&H Card and retain any receipts and order forms in your T&H Card files.
Create a non-catalog requisition in Workday with any accompanying information about the requested purchase to Procurement Services (i.e. order form, quote, email from supplier, etc.). If you need assistance creating a non-catalog requisition in Workday, email the information to finance_delivery@iastate.edu.